Below are a list of variables that can be used in emails that Reftab sends.
Note: Each email can include a custom subject line, variables do not work in subject lines currently. CC and BCC are available as well. The information below is also visible within each email edit screen in the default text.
Overdue Asset Loan Email:
- {{asset name}}
- {{asset id}}
- {{loan out}}
- {{loan due}}
- {{loan overdueNotes}}
Overdue Accessory, License & Kit Loan Email:
- {{loan title}}
- {{loan out}}
- {{loan due}}
- {{loan overdueNotes}}
Item Checked Out Email (Asset, License, Kit, Accessory):
- {{asset name}}
- {{loan locationName}}
- {{loan loanee}}
- {{loan checkedOutUser}}
- {{loan due}}
- {{loan category}}
- {{loan locationName}}
- {{asset id}}
- {{loan notes}}
- {{loan signature}}
Item Returned Email (Asset, License, Kit, Accessory):
- {{asset name}}
- {{loan locationName}}
- {{loan loanee}}
- {{loan locationName}}
- {{asset id}}
- {{loan returnNotes}}
Asset Details Email:
- {{asset name}}
- {{asset id}}
- {{asset locationName}}
- {{asset notes}}
- {{asset category}}
- {{asset details}}
- {{loan signature}}
Item Reserved Email:
- {{reservation asset}}
- {{reservation loaneeEmail}}
- {{reservation locationName}}
- {{reservation startDate}}
- {{reservation endDate}}
- {{reservation category}}
- {{reservation assetId}}
- {{reservation notes}}
Reservation Reminder Email:
- {{reservation asset}}
- {{reservation license}}
- {{reservation accessory}}
- {{reservation locationName}}
- {{reservation loaneeEmail}}
- {{reservation startDate}}
- {{reservation endDate}}
- {{reservation category}}
- {{reservation assetId}}
- {{reservation notes}}
Minimum Accessory Limit Reached Email:
- {{accessory title}}
- {{accessory locationName}}
- {{accessory minQuantity}}
- {{accessory quantity}}
- {{accessory vendor}}
- {{accessory orderNumber}}
- {{accessory datePurchased}}
- {{accessory notes}}
Minimum License Limit Reached Email:
- {{license title}}
- {{license locationName}}
- {{license minSeats}}
- {{license totalSeats}}
- {{license vendor}}
- {{license orderNumber}}
- {{license datePurchased}}
- {{license expirationDate}}
- {{license productKey}}
- {{license notes}}
License Expiring Reminder Email
- {{license title}}
- {{license location}}
- {{license notificationDays}}
- {{license totalSeats}}
- {{license vendor}}
- {{license orderNumber}}
- {{license datePurchased}}
- {{license expirationDate}}
- {{license productKey}}
- {{license notes}}
New User Welcome Email (Activate User):
- {{activation link}}