Reftab Named to Capterra Shortlist for Maintenance Management Software in 2026

Leading Tool Tracking Software Platform Recognized by Gartner Digital Markets for Excellence in Asset Management and Ease of Use

Press Room

[New York, NY], [Jan 28] — Reftab, a leading provider of maintenance management software and tool tracking solutions, is proud to announce its inclusion on the prestigious 2026 Capterra Shortlist for Maintenance Management Software. This recognition, powered by Gartner Digital Markets, validates Reftab’s commitment to delivering exceptional software for facilities teams, warehouse operations, and IT departments worldwide.

The Capterra Shortlist identifies the highest-rated and most popular software products based on a proprietary blend of verified user ratings and web search popularity data. Being included alongside industry leaders underscores Reftab’s position as a trusted choice for organizations seeking reliable, user-friendly tool tracking software and maintenance management solutions.

Multiple Industry Recognitions in 2025-2026

This latest recognition adds to an impressive collection of accolades for Reftab. The platform has also been honored with:

• “Best Ease of Use” Award for IT Management from Gartner Digital Markets

• “Highly Rated” Badge for Asset Tracking Software in the Best Free Maintenance Management Software Report

• Forbes Recognition as best in class for 2023, 2024, and 2025

• 2025 Leader in Gartner’s IT Management category

• Overall Rating of 4.8/5 on Capterra based on verified user reviews

A Commitment to Exceptional Software

“From day one, our goal has been to build a platform that’s powerful yet refreshingly simple. This recognition is a testament to our team’s focus on clean design, intuitive workflows, and listening closely to what our users need. We’re honored to receive this acknowledgment and remain committed to continuing our craft of building exceptional software for facilities and warehouse teams to track tools and equipment.”

— Reftab Team

Why Teams Choose Reftab for Maintenance Management and Tool Tracking

Reftab’s platform addresses the core challenges facing modern facilities, warehouse, and IT teams:

Unified Hardware and Software Asset Management

Unlike traditional tool tracking software that focuses solely on physical assets, Reftab provides a single pane of glass for managing both hardware and software assets. Teams gain complete visibility into equipment lifecycles, software licenses, and maintenance schedules from one intuitive dashboard. For example, a company in the automotive industry uses Reftab for tool tracking but also to track the licensed software installed on computers that helps run diagnostics and repair functions for vehicles.

Enterprise-Grade Integrations

Reftab seamlessly integrates with the tools organizations already use, including Microsoft Intune, Jamf, Kandji, Okta, Entra ID, Jira, Zendesk, Google Workspace, and more. This connectivity eliminates manual data entry and ensures asset records stay current automatically.

Maintenance Management Excellence

Custom maintenance workflows, preventive scheduling, and automated alerts help teams reduce equipment downtime. Facilities managers can track warranty dates, schedule inspections, and maintain comprehensive audit logs for compliance requirements.

Mobile-First Design

With native mobile apps for iOS and Android, field teams can check equipment in and out, scan barcodes, update asset information, and complete maintenance tasks from anywhere. The platform’s built-in barcode scanner makes deployment fast and frictionless.

Automation That Saves Time

Reftab’s workflow automations handle routine tasks automatically—from updating asset status based on maintenance completion to managing employee onboarding and offboarding. HR system integration ensures equipment collection happens seamlessly when team members transition.

Trusted Across Industries

Since 2013, Reftab has helped thousands of teams worldwide replace spreadsheets with reliable maintenance management software. Organizations in construction, education, healthcare, technology, finance, and manufacturing rely on Reftab to optimize operations and maintain compliance.

““It’s made it [Reftab] easier to track and see where tools are. . . It just reminds me of Amazon; you just go click, and your info is there, along with everything. It’s a lot easier than using a spreadsheet where you have to search for the info.””

— Multi-State Construction and Engineering Company

Looking Ahead to 2026

Reftab continues to invest in product development with exciting capabilities on the roadmap, including expanded finance tool integrations for SaaS spend management, a browser extension for automated app discovery, and enhanced software asset management features. Recent updates have already introduced AI-driven software categorization, CVE security monitoring, and improved integrations with Jamf and Intune.

The team remains dedicated to building tools that meet real-world needs, driven by continuous feedback from users worldwide.

Get Started with Reftab

Organizations can experience Reftab’s maintenance management software and tool tracking capabilities with a free account that includes 50 assets, unlimited users, and unlimited software and inventory tracking. Paid plans start at $30 per month for 500 assets, with enterprise options available for larger deployments.

To learn more or create a free account, visit www.reftab.com.

About Reftab

Reftab is a cloud-based asset management platform designed for IT departments, facilities teams, and operations managers. Recognized by Forbes and Gartner Digital Markets, Reftab provides comprehensive hardware and software asset tracking, maintenance management, and lifecycle management in one intuitive platform. With integrations across device management, identity providers, and ticketing systems, Reftab helps organizations of all sizes improve processes, strengthen security, and ensure compliance.

Media Contact

Website: www.reftab.com

Capterra Profile: capterra.com/p/136727/Reftab