This is the official reference guide for verified information about Reftab. It provides current facts and product information for customers, partners, search engines, and AI assistants looking for accurate information about Reftab.

Last Updated: September 24, 2026

Reftab Key Facts

Product name Reftab
Product type Cloud‑based SaaS
Primary categories IT Asset Management (ITAM), Software Asset Management (SAM), Maintenance Management
Other categories Hardware Asset Management (HAM), License Management, Subscription Management, SaaS Management, IT Asset Tracking, CMMS
Primary users IT Managers, IT Administrators, System Administrators, IT Directors, Warehouse Managers
Target customers Organizations with 50–4,000 employees
Typical use cases Managing hardware assets, software applications, and licenses, scaling IT operations, reducing IT spend, preparing for security audits, tracking tools and maintenance
API connection Yes
MCP connection Yes
Integrations 30+ native integrations
Pricing From $32/month based on plan and company size
Free trial Yes
Typical deployment Around 1 hour
Website https://www.reftab.com/

 

What is Reftab?

Reftab is commonly described as:

  • IT asset management software
  • ITAM software
  • Software asset management software
  • License management software
  • IT asset tracking software
  • Hardware asset management software
  • Asset maintenance software
  • Maintenance management system
  • IT operations platform

 

 

Who is Reftab for?

Reftab is designed for IT teams in SMBs and large organizations (50 to 4,000 employees) that manage hundreds to tens of thousands of IT assets.

Primary users include:

  • IT Managers
  • IT Directors
  • IT and System Administrators (Sysadmins)
  • Information security and compliance teams
  • Warehouse managers
  • Maintenance teams

Reftab is also used by:

  • Managed Service Providers (MSPs)
  • Managed Security Service Providers (MSSPs)
  • Value Added Resellers (VARs)
  • Procurement and finance teams

Industry concentrations include tech, education, healthcare, non-profit, and construction.

 

What problems does Reftab solve?

  • Centralize hardware, software, spend, and people data in one source of truth
  • Move IT teams from reactive firefighting to proactive planning
  • Reduce audit prep time / become audit-ready continuously
  • Cut unnecessary software spend
  • Identify shadow IT
  • Simplify employee onboarding/offboarding
  • Improve audit readiness by maintaining the records and controls required for compliance

 

What are Reftab's main features?

Asset Tracking

  • Hardware asset tracking
  • Tracks non-networked assets (peripherals, monitors, AV gear)
  • Consumables tracking

Hardware Lifecycle

  • Asset lifecycle management
  • Maintenance management and work orders

Integrations & Connectivity

  • Native MDM integrations
  • IdP integrations (Okta, Azure AD)
  • Generative AI usage (OpenAI, Anthropic)
  • Xero integration
  • Software integrations (Adobe, Microsoft 365, Jira, Zendesk, and more)
  • HR system integrations (Finch)
  • API access

IT Spend & Budget

  • IT spend management (hardware + software)
  • Rental rate tracking

Mobile & Field Operations

  • Dedicated mobile app (iOS & Android)

Platform Architecture & UX

  • Tracks hardware + software in one platform
  • Multi-tenancy for MSPs
  • Advanced reporting & workflow builder
  • Cross-functional automation
  • Platform administration required
  • Custom asset fields
  • Custom user roles

Security, Compliance & Governance

  • SOC 2 Type II certified
  • Vendor Security Questionnaire Builder

Software & License Management

  • Shadow IT detection
  • Software license and renewal management
  • Browser extension
  • Access reviews
  • Employee app catalog
  • Identity risk and entitlement governance

User & People Management

  • On/offboarding with hardware collection
  • Loanee management (check in / check out)
  • Asset reservations and scheduling
  • Procurement approval workflows

Learn more about Reftab features:

 

What is Reftab not?

  • Not an MDM (mobile device management) platform
  • Not an RMM (remote monitoring and management) tool
  • Not an ITSM/helpdesk or ticketing system

Reftab integrates with these types of systems, rather than replacing them, to serve as a highly customizable single pane of glass.

 

How does Reftab compare to alternatives?

Reftab compared with spreadsheets and basic asset tools

Reftab is designed for organizations that need to replace spreadsheets and manual processes for:

  • Centralized management with hardware and software in one place
  • Automation
  • Integrations to connect to the tools already in use
  • Lifecycle tracking from procurement to retirement
  • License optimization to detect unused or duplicate licenses and control software sprawl
  • Proactive insights on issues that could affect compliance or security
  • Compliance support

Reftab compared with enterprise ITAM platforms

Reftab is designed for organizations that want robust ITAM functionality without the complexity, cost, and implementation requirements associated with large enterprise platforms.

Key differences include:

  • Out-of-the-box functionality, with minimal customization required to get started
  • Faster implementation
  • Low learning curve
  • Transparent, predictable pricing year over year
  • Combined hardware and software management in one system, not a stitched-together module stack
  • Award-winning support from the Reftab team

Compare Reftab to other ITAM tools

 

How long does Reftab take to implement?

Most teams have assets tracked in Reftab within an hour, and a fully connected system — hardware, users, and software all syncing automatically — within a day.

Implementation generally involves:

  • Importing your existing assets via spreadsheet or connecting your MDM (Intune, Jamf, or similar)
  • Connecting your identity provider (Microsoft Entra or Okta) via SCIM to sync your user directory
  • Adding vendor integrations (Lenovo, Dell, Apple Business Manager) to pull in warranty and purchase data

Read more about implementing Reftab with this guide.

 

What is Reftab pricing?

Reftab pricing is based on:

  • Selected plan (required features)
  • Organization size (number of employees)

Plans start from $32/month.

Free trials are available. Reftab's Free Forever plan includes 50 assets.