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- 5 Best Practices for Managing IT Inventory
- 8 Reasons Why You Should Use Asset Tracking Software
- A comprehensive Guide to Warehouse Management
- A detailed guide for nonprofit inventory management
- A detailed guide to asset management software for nonprofits
- A Detailed Guide to Building an AV Equipment Checkout System
- A Detailed Guide to Facility Management Software
- A Flexible Alternative to Jira's External Assets Platform
- A guide to enterprise asset management software
- A Guide to Managing Your School’s Equipment Room
- A guide to using Reftab with Microsoft Intune and Jamf for asset management
- A Production Equipment Checklist for Creative Agencies and Production Shops
- A production equipment checklist for film and media students
- Actionable strategies to reduce software risk exposure
- Actionable Tips for Heavy Equipment Asset Management
- An Overview of Cloud Asset Management
- An overview of the best computer inventory systems
- IT Asset Management Software for Apple Business Manager
- April 2020 Release Notes
- Asset Change-log History
- Asset Lifecycle Management Compliance Best Practices: What Auditors Verify
- Asset Management Software for MSPs: Reftab's Comprehensive Solution
- Asset Tags for Remote Employees: Best Practices for IT Teams
- August 2020 Release Notes
- Best Asset Management Software in 2021
- Business Hours and Maximum Loan Times
- Cloud license optimization when your SaaS stack is out of control
- Construction Asset Management Software: The Complete Guide for Contractors
- Custom Access Rights
- Do You Need IT Asset Management Software for SOC 2 Compliance?
- Easy Asset Look Up
- Enhanced SaaS Application Management with Okta and Azure
- Exporting Assets
- Feb 2021 Release Notes
- Forbes Advisor Names Reftab Best IT Asset Management Software of 2025
- Google Workspace Asset Management for Schools
- Grant Asset Compliance Tracking: A Practical Guide for University Research Offices
- How AI coding tools are creating shadow IT compliance risks
- How do I change the display image for an accessory?
- How to Choose Asset Management Software: A Practical Checklist
- How to Handle Rental Equipment Cleaning and Maintenance
- How to Implement a Preventive Maintenance Program
- How to improve your business's operational efficiency
- How to integrate Reftab and Azure Active Directory
- How to integrate Reftab and Zapier
- How to Integrate Reftab and Zendesk
- How to keep track of Rental Equipment
- How to Keep Track of School Equipment and Tools
- How to keep track of your church production equipment
- Application Usage Tracking | Reftab Blog
- How to Pick the Right IT Asset Management System
- How to predict and forecast SaaS usage and license needs with AI
- How to Prepare for an Educational Audit
- How To Print Asset Labels
- How to troubleshoot Reftab’s PowerBi Desktop Connector
- How to use Reftab with Avery Sheets (with examples)
- How We Started
- Inspiration: Office Services
- Integrate Reftab and OKTA for SSO and SCIM
- IT Advantages: Simple Procurement Tracking in Asset Management Software
- IT and Software Asset Management with Reftab
- IT Asset Management SOC 2 Compliance: What IT Teams Get Wrong (and How to Fix It)
- IT Asset Tracking: Spreadsheet vs. Dedicated Software
- Jan 2020 Release Notes
- January 2021 Release Notes
- January 2026 Release Notes
- Job Site Tool Tracking: How to Stop Losing Tools Between Projects
- July / August 2021 Release Notes
- Key features to look for when choosing asset management software for your small business
- Latest News!
- Latest Reftab Updates
- Loans
- March / April 2021 Release Notes
- The 6 Stages of IT Asset Lifecycle Managmenet
- Multi-Site Tool Management Software: How To Track Equipment Across Job Sites
- Multi-year contract lengths: Who really benefits?
- Never miss another software renewal: Alerts that save your budget
- New Feature: User Request Portal
- New Features Added
- New Field Type - Defined Lists
- New Mobile App Updates
- NEW: Asset Depreciation / Additional Reminder Emails
- New: Import Your Asset Loans
- NEW: Relative Reports and Currency Field
- News!
- Nonprofit Inventory Management: A Detailed Guide
- Our API is now public
- Proactive Maintenance: How to be Efficient with Work Orders
- Reftab’s New Multi-Category Asset Importer
- Recent Updates
- Reftab - How to integrate Jira and Reftab to manage IT and service desk requests
- Reftab Achieves SOC 2 Type 2 Certification: Strengthening Our Commitment to Security and Customer Trust
- Reftab can read barcodes!
- Reftab January 2022 Release Notes
- Reftab Jira Integration – How To
- Reftab June 2022 Release Notes
- Reftab on 2026 Capterra Shortlist for Maintenance Management Software
- Reftab Named to the 2026 Capterra Shortlist for Fixed Asset Management Software
- Reftab - Awarded Best free maintenance management software
- Reftab Recognized with Multiple Accolades from Capterra, Software Advice and GetApp in 2025
- Reftab Recognized with the 2025 "Best Ease of Use" Award for IT Management Category and More
- Reftab Release Notes (late Fall 2024)
- Reftab's Fall 2024 Release Notes
- Reftab's Spring 2023 Release Notes
- Reftab's Spring 2025 Release Notes
- Reftab's Summer 2023 Release Notes
- Reftab's Summer 2024 Release Notes
- Reftab's Summer 2025 Release Notes
- Reftab's Winter 2024 Release Notes
- Reftab's Winter 2025 Release Notes
- Reftab's UI Refresh | What's Changing and Why
- SaaS License Optimization: How IT Teams Reduce SaaS Waste
- Scanning pre-existing or pre-printed barcodes with the Reftab mobile app
- Software Asset Management Best Practices: 7 Tips for Managing Physical and Digital Assets
- Software asset management: How to control cost and compliance
- Spring 2026 Release Notes
- Stop surprise charges with software renewal tracking visibility
- Streamlining IT Asset Management with Zero-Touch Deployment
- Submitting Bookings and Reservations in Reftab
- Summer 2026 Release Notes
- The 5 different approaches to asset management solutions
- The Best Asset Management Software for Universities
- The Definitive Guide to Maintenance Management Software
- The Reftab App!
- The State of Software Tracking: How IT Teams Manage Software Assets in 2026
- The Ultimate Asset Tracking and Management Solution
- Quick Guide on IT Asset Management Tools
- The Ultimate Guide to Tool Management
- Track Inventory & More Features
- Tracking Microsoft 365 Licenses with Reftab's SaaS Discovery
- Updates to Asset ID's
- Updates To SSO - Just-in-Time Provisioning
- What Assets Should I Track? Types of Fixed Assets
- What is a kit template and how can I create them?
- What is asset management software?
- What Is Asset Tracking? Why Do It?
- What is Preventative Maintenance Software?
- What is SCIM Provisioning? Overview of Benefits, How it Works and More
- What is Software Asset Management and Why Your Organization Needs It
- What we've been working on
- When to Archive vs. Delete Assets: ITAM Best Practices
- Why you need automated app discovery in your company
- Your software inventory is missing apps. Here's how Reftab finds them automatically.
Pages
- Building IT Asset Management Software Since 2013
- Asset Panda Alternatives
- Best Asset Management Software With Barcodes
- Snipe-IT Alternative: Compare Reftab vs. Snipe-IT (2026)
- IT Asset Management & Software Tracking
- Book a Demo
- Need help? Our Team is Here For You!
- EZO Alternatives
- Reftab & GDPR
- Asset Management Software - Simple & Intuitive
- Simplifying Asset Management for Every Industry
- Best Asset and Inventory Management Software
- Torii Alternative: Reftab vs. Torii for SaaS Management
- Equipment Maintenance and Work Order Software
- Best Mobile Asset Management and Maintenance Software
- IT Asset Management Reseller & MSP Program
- Multiple Pricing Plans for Every Team
- Our Privacy Policy
- Asset Management for IT & Beyond
- Reftab Facts | Official Reference
- Procurement Tracking Software
- The Place For Insights and Solutions
- How Our Asset Management Services Help Businesses
- Asset Management Software With User Request Portal
- Subscription Terms
- Reftab Terms of Service
FAQs
- A Guide to Reftab’s Approval Flows and Procurement Tracking
- Accessories & Consumables in Reftab
- Account Already Exists Error?
- Adding Billing Records to Software Licenses
- Adding Images to Maintenance Forms - How To
- An Overview of Reftab's Recent Updates to Software Asset Management
- Asset Overlay - How to update assets with unique values in bulk
- Asset Tag Scanning: QR vs. Barcodes
- How to Scan and Reconcile Assets in Reftab Audits
- Automated Workflows Reference
- Automatically Report on Disabled Users with Equipment
- Billing History and Downloading Invoices and Receipts
- Can accessories be organized into categories?
- Can Asset Categories be Nested so as to have Categories within Categories?
- Can I automatically return equipment at a scheduled time?
- Can I change the due date or return time of assets and loaned equipment?
- Can I create sub locations?
- Can I edit assets in bulk by supplying asset IDs?
- Can I omit a URL prefix on my QR Codes?
- Can I restrict items for loan until they are cleaned?
- Can I restrict the amount of assets loaned?
- Can I update asset status labels automatically?
- Can Reftab Automatically Move Assets to Different Locations?
- Can Reftab send emails from my Gmail Account?
- Can Reftab send emails using SMTP?
- Can Reftab Track Installed Software?
- CDW + Reftab Integration Troubleshooting Guide
- Changing date formats
- Configuring Low Quantity Alerts on Asset Types
- Configuring Reservation Approvals from Requests
- Consumable Transactions Using Reftab Mobile App
- Creating Custom Email Alerts for Assets Requiring Attention
- Custom Loan Fields
- Display a custom notice in the portal
- Do archived assets count towards my total asset count?
- Do you interface with any bookkeeping software?
- Does Reftab Allow Creating Custom Emails?
- Does Reftab have a Zapier Integration
- Does Reftab Integrate with Jira?
- Does Reftab offer a non profit / education discount?
- Does Reftab offer an API?
- Domain Verification for SAML
- Encountering issues with Intune asset auto-assignment?
- Expression Fields Reference
- Getting started with Reftab - Walkthrough Setup Guide
- How to integrate Google Workspace with Reftab
- Google Workspace LDAP Sync
- How can I change the Reftab billing account?
- How Can I Clone Assets?
- How can I delete assets in bulk?
- How can I re-sync assets in Jira?
- How can I set my currency?
- How can I trial Reftab for free?
- How do I use a handheld scanner to check out items faster?
- How can I verify custody of assets?
- How Do I Archive Deprovisioned Google Workspace Assets?
- How do I change the display image for an accessory?
- How do I configure Reftab as an OKTA application for SSO?
- How do I configure SCIM with OKTA?
- How do I configure SSO with JumpCloud?
- How do I configure SSO with OneLogin? | Reftab FAQ
- Reftab n8n Integration
- How do I create a Maintenance Form PDF?
- How Do I Customize a Category and Fields?
- How Do I Integrate My HR System with Reftab?
- How do I integrate NinjaOne with Reftab?
- How do I integrate Reftab with Apple Business Manager?
- How do I Integrate Reftab with Hello Retriever?
- How Do I Integrate Reftab with Zentral
- How Do I Integrate with FleetDM?
- How do I integrate with Xero?
- How do I replace or change the main administrator account?
- How do I set business hours?
- How do I setup and report on asset depreciation?
- How do I setup and utilize Onboarding and Offboarding?
- How do I use custom expression fields?
- How Does Asset ID Generation Work in Reftab?
- How does Jira display assets to end users?
- How does Reftab keep my data secure?
- How does Reftab prevent duplicate assets?
- How to “Filter Assets by Available Dates” in Reftab
- How to Access the User Portal
- How to add additional user accounts and setup access restrictions?
- How to Add Barcodes to Accessories and Kits
- How to Adjust Your Asset Count in Reftab
- How to Archive a Loanee (user)
- A Guide on Archived Assets in Reftab
- How to Audit Fixed Assets in Reftab
- How to Automate Pre-Trip Inspection
- How to Automate Reftab Backups?
- How to Automate Your Dell Warranty Lookups
- How to Automate Your Lenovo Warranty Lookups
- How to automatically update asset details and field data using workflows
- How To Cancel Your Reftab Subscription
- How to change an asset’s category
- How to Check In Assets in Bulk
- How to check out assets and accessories in bulk
- How to Choose the Right Barcode Label Printer
- How to configure and track unit costs in Reftab
- How to configure preventative maintenance in Reftab?
- How to Configure Reservation Reminder Emails
- How to connect Reftab to Google Data Studio
- Click “Save Job Schedule” when done. All users who have assigned maintenance will get an email based upon the hours you’ve set.
- How to Customize your User Portal
- How to delete a Main Account?
- How to Display Zendesk Tickets on Linked Assets in Reftab
- How to edit assets in bulk in Reftab
- How to edit Locations and Sub Locations?
- How to Enable Okta SaaS Discovery with Reftab
- How to Export a Report to Excel
- How to Filter Assets by Reservation Availability
- How to Filter Assets by Reservation Availability
- How to Find Duplicate Loanees
- How to Group Loans and Reservations
- Import Current Asset Assignments from Your Spreadsheet
- How to import Reftab Assets to the Avery Designer
- How to Integrate Claude with Reftab
- How to Integrate Jamf School with Reftab
- How to Integrate Lansweeper with Reftab
- How to Integrate OpenAI with Reftab
- How to Manually Assign Assets in Zendesk
- How to Merge Asset Fields
- How to Merge Duplicate Loanees
- How to Perform Maintenance with the Reftab App
- How to prevent duplicate serial number fields
- How to reference another user as a manager or supervisor in Reftab from Okta
- How to Report on Reservations in Reftab
- How To Reserve Consumables in Reftab
- How to Run a Report on Inventory Checked out During a Specific Time
- How to send additional overdue loan emails
- How to set Default Loan Period and Max Loan Times
- Track software licenses with Reftab's Microsoft Entra Integration
- How to Setup Email SMTP Settings with Office365 OAuth2 Authentication with Reftab
- How to Setup Kandji Integration with Reftab
- How to Setup Microsoft Teams Integrations
- How to Set up SCIM with Microsoft Entra ID in Reftab
- How to setup Single Sign-On (SSO) of Reftab with Active Directory Federation Services (ADFS 2.0)?
- How to Setup Slack Channel Integrations
- How to Setup Tool Sharing in Reftab
- How to sync Cisco Meraki with Reftab
- How to Sync Reftab and Google Looker Studio
- A guide on how to track software licenses in Reftab
- How to Transfer Consumable Accessories
- How to Troubleshoot Reftab Agent and View Agent Logs in Windows OS
- How to troubleshoot Reftab's PowerBi Desktop Connector
- How to unlock a sub-user's account
- How to unlock a sub-user’s account
- How to update or change an asset image?
- How to use a Public Calendar with Reftab
- How to use consumables within a maintenance work-order form
- How to use Postman with Reftab’s API?
- How to use Reftab Asset Management Software with No code or Low Code Platforms
- How to Use Reftab for Software Access Reviews for SOC 2 & ISO 27001
- How to use time blocks in Reftab
- How to Use Zebra Designer to Print Barcodes in Bulk?
- How to utilize barcodes and scanning for stock-take (consumables)
- Auto-Assign Asset Locations via Loanee Fields in Workflows
- Azure Active Directory integration with SAML SSO
- How To: Integrate JAMF with Reftab
- How To: Integrating CDW Assets with Reftab
- How to: Purge your Reftab Data
- How To: Setting Rental Rates
- How to: Setting up recurring reservations
- How to: Submit Reservations via the Reftab Mobile App
- How To: Tag and Manage Deployed Assets in Reftab
- How to: Use Automated Workflows to change Asset Status Labels based on Maintenance Fields
- How to: Use the Updated Reftab Mobile App for Asset Management
- How to: Utilize Integration Sync Logging
- How to: Utilize Preset Asset Titles
- Importing Assets from an Excel Spreadsheet into Reftab
- Importing Locations in Bulk with Reftab
- Integrating Mosyle with Reftab: Step-by-Step Instructions
- Introduction to the Reftab Browser Extension
- Is Reftab cloud based or self hosted?
- Is there an agent to install on Windows and macOS to automatically inventory IT assets?
- License Surveys – How to
- Set a Maximum Reservation Limit for Users
- List of email variables
- MS Intune Integration Guide – How to integrate Microsoft Intune with Reftab
- Multi-Tenancy, Creating/Deleting Tenants and Provisioning Users
- New Utilization Features in Okta and Azure SaaS Discovery Integration with Reftab
- Overview of Reftab's Equipment Request Feature
- Overview of Reftab’s Equipment Request Feature
- Preventing Check-outs for Specific Users
- Printing asset tag labels in Reftab
- Reftab LDAP Sync Configuration Guide
- Reftab Power BI Integration
- Reftab PowerShell Script
- Reftab Reservation and Checkout Settings FAQ
- Reftab’s Default User Access Roles Explained
- Requiring Electronic Signature upon Checkout
- Resetting a Reftab password / resending activate account emails
- Scanning pre-existing or pre-printed barcodes with the Reftab mobile app
- Send Email Alert for Upcoming Assets and Loans Due for Return
- Send Email Alerts to a Location’s Primary Email Address
- Syncing Jamf Devices to Specific Locations in Reftab
- Title must be present when importing assets
- Track Adobe Licenses Automatically with Reftab’s Adobe Integration
- Transfer and track accessories across multiple locations
- Unable to see Jira issues on Reftab assets
- User authenticated, but email not in Reftab and attribute mapping failed
- User details not updating after provisioning
- Using Asset Barcode Prefixes
- View Email Logs
- Viewing and Exporting Logs in Reftab
- What HR System does Reftab connect to?
- What is a kit template and how can I create them?
- What is Reftab?
- What kind of fields does Reftab allow you to configure?
- Why Don’t My Reftab Asset Counts Match My Asset Quota?
- Zendesk Error: Custom field of Assets is missing for tickets
Success Stories
- Case study - Braintree Public Schools
- Grand Canyon University Case Study: Modernizing IT Asset Management with Reftab
- Improving a University's Management Process
- How Reftab Tracks Assets for 500+ Employees
- Managing Living Water International Assets
- National Space Centre | Reftab Case Study
- Managing Nuvve's Charging Station Assets
- Case Study: How a Construction Firm Scaled IT Asset Tracking
- Managing 1,200 Assets and Accessories with Reftab
- Customizable Asset Management for Expanding Winery
- Transforming the Uni's Asset Management with Reftab
- How Reftab's Tool Tracking Transformed Our Business